Office Assistant required at Dornbirn in Austria

Job Description

Overview:

As an Office Assistant, you will play a crucial role in supporting the day-to-day operations of our office environment. Working closely with various teams, you will contribute to the smooth functioning of administrative tasks and ensure a positive workplace experience. This position is ideal for individuals seeking a versatile role within a dynamic work setting.

Key Responsibilities:

• Efficiently manage general office tasks, including answering phones, responding to emails, and handling mail distribution.
• Collaborate with administrative and support staff to maintain organized and well-functioning office spaces.
• Help arrange and manage appointments, conferences, and meetings.
• Provide administrative support to various departments, aiding in document preparation, data entry, and report generation.
• Uphold office protocols by monitoring and ordering office supplies, maintaining inventory, and liaising with vendors.
• Support the onboarding process for new employees by preparing workspaces, equipment, and necessary documentation.
• Assist in making travel arrangements and accommodations for team members.
• Aid in the planning and execution of company events or gatherings.
• Uphold confidentiality in handling sensitive information and documents.

Skills & Experience:

• Proven ability to use the Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Strong organizational skills with an eye for detail, ensuring accuracy in administrative tasks.
• Effective communication skills, both written and verbal, to interact with team members and external contacts.
• The capacity to effectively manage time and prioritize work in a fast-paced setting.
• Prior experience in an office assistant or administrative support role is a plus.
• Knowledge of office supplies and fundamental troubleshooting skills.

Note:

This job description offers a comprehensive overview, but the responsibilities may adapt to the evolving needs of the office environment. Flexibility and a proactive approach to support various functions within the organization are essential attributes for success in this role.