Job Description
About the Job:
Join an exciting career as an Office Assistant in Bucharest, Romania, where your organizational skills and dedication will contribute to the smooth functioning of our office operations. We’re seeking a detail-oriented professional to join our team and support various administrative tasks.
Role Overview:
As an Office Assistant, you’ll play a vital role in ensuring efficient office operations, providing administrative support, and maintaining a well-organized workspace in Bucharest.
Key Responsibilities:
Administrative Support:
- Assist in handling office tasks, including filing, generating reports, and managing correspondence.
- Coordinate office activities and operations to secure efficiency and compliance.
Client Interaction:
- Greet and assist visitors, providing information as needed and directing inquiries to the appropriate person or department.
- Manage incoming calls, emails, and inquiries, ensuring prompt and professional responses.
Documentation and Records:
- Maintain and update office records, ensuring accuracy and accessibility.
- Assist in the preparation of regularly scheduled reports and presentations.
Office Organization:
- Maintain office supplies inventory, anticipating needs, and placing orders when necessary.
- Ensure a clean and organized office space for optimal functionality.
Communication:
- Liaise with internal teams and external partners to facilitate smooth office operations.
- Assist in scheduling meetings and appointments, managing calendars effectively.
Skills & Experience:
- Proven experience in an administrative role with strong organizational abilities.
- Proficiency in office software and communication tools.
- Detail-oriented with excellent multitasking and time-management skills.
- Strong written and verbal communication skills.
Qualifications and Requirements:
- High school diploma or equivalent; additional qualifications in Office Administration are a plus.
- Previous experience in office management or administrative assistance preferred.
- Fluency in Romanian and proficiency in English for effective communication.
- Ability to adapt to a dynamic work environment and handle multiple tasks efficiently.
Note:
This job description offers an overview of the role, adaptable to specific needs in Bucharest, Romania. The expected salary will align with industry standards and the location within the city.